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Indian Birth Certificate Apostille in Netherlands | MEA India Apostille

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If you are living in the Netherlands and need to use your Indian birth certificate for study, work, residence permit or visa processing, getting an Indian Birth Certificate Apostille in the Netherlands is necessary. Whether it is for use in the Netherlands itself or for another Hague country, obtaining an apostille is mandatory. 

In this article, we will explain everything you need to know about getting an Indian birth certificate in the Netherlands. 

4 Simple steps to get MEA Apostille on your Documents 

  1. Register on Apostille Portal 
  2. Collect all  Documents you want to Apostille 
  3. Submit the Original / Photocopies of documents
  4. Receive Documents with Apostille Directly to your home
Apply for MEA Apostille

What is MEA India Apostille?

An MEA India apostille is a certification issued by the ministry of external affairs on the backside of original documents such as birth certificate to legalize it in another country. An apostille is usually issued by a competent authority in a country that issued the document. It is accepted as an authentication method in all Hague countries. 

Obtaining an MEA India apostille makes your Indian birth certificate valid in the Netherlands as well as other Hague countries. 

Why Do You Need an Apostille for an Indian Birth Certificate in the Netherlands?

You may need an Indian birth certificate apostille in the Netherlands either to submit in the Netherlands itself or to submit in another country if you are planning to migrate from the Netherlands to another Hague country. Following are the scenarios where you may need to submit your Indian birth certificate apostille: 

  • Applying for a residence permit
  • Apply for a dependent visa
  • School or university admissions
  • Marriage registration
  • Citizenship or nationality applications
  • Work related or immigration documentation

Authorities involved in Apostille for Indian Birth Certificate

In India, the ministry of external affairs is the only authority issuing an apostille for birth certificates. However, there are other authorities involved in the verification and attestation process. They are: 

  • Public notary
  • Sub Divisional Magistrate
  • State home department

We will discuss in detail about the role of each authority later in this article.

Apostille of Indian Birth Certificate in Netherlands- Method

Though only MEA India is authorized to provide an apostille, verification process and attestation are carried out by lower authorities. There are mainly two methods of authentication for birth certificates before submitting for apostille. They are: 

  1. SDM Authentication Method
  2. State Authentication Method

The SDM authentication method is a cheaper and faster method. Thus, usually people prefer doing SDM method instead of home department attestation. Some countries may specifically mention obtaining a state attestation. However, for personal documents such as birth certificates home authentication is rarely demanded. 

Step-by-Step Process for Apostille of Indian Birth Certificate in Netherlands

We follow below steps to get a birth certificate apostille in Netherlands: 

  1. Notarization: A public notary will verify the date, name and sign of the person who issued your birth certificate. Once confirmed,notary attests your Indian birth certificate with a sign and seal. 
  2. SDM/ Home Department Attestation: This step is different for both methods of authentication. If you are following the SDM method, we will submit your birth certificate to the sub divisional magistrate. SDM attest it with a sign and seal. However, to get home department attestation, you need to submit your birth certificate to the home department of the state from where the birth certificate was issued. The department verifies the sign and seal on the birth certificate with the local registrar. Once the details are found and verified, the home department will attest your document with seal and signature. Since, there are different government departments involved in this process, it will take time. 
  3. MEA Attestation and Apostille: Finally, we will submit your birth certificate to the ministry of external affairs located in Delhi. The ministry verifies the birth certificate and attestations. Then provide an attestation at first followed by an apostille stamp.

Documents Required to Apply for Indian Birth Certificate Apostille

  • Original birth certificate (If you have digital birth certificate, you can send it through online)
  • Scanned copy of passport front and back page.
  • Online Document submission form

How Long Does it Take to Get an Indian Birth Certificate Apostille in the Netherlands?

You will get an Indian birth certificate apostille in the Netherlands within 4 to 15 days. However, depending on various factors provided below, processing time may vary.

  • Authentication method: If you want to get an attestation from the state home department it will take more time. 
  • Whether it is digital copy or hard copy 
  • Whether it is original or photocopy
  • Courier choice : If you are choosing premium courier services to deliver your birth certificate apostille from Delhi to Netherlands, it will reach you within 3 days. 
  • Apostille service you choose: We have same day apostille services, 3 to 4 days services, 7 days services, and 14 days services.

Other Indian Document Apostille Services in Netherlands

Secure Apostille Services provides apostille services in the Netherlands for all types of documents from India. Some of them are: 

Indian Birth Certificate Apostille in Netherlands- Translation Requirement

Dutch authorities such as local bodies, schools and universities may ask you to get a translation of your documents and apostille. However, English is also accepted in most cases. Thus, translation requirements are very rare. However,  if your original birth certificate is in any of the local indian languages, translation is mandatory before submitting it for apostille. The MEA provides an apostille for documents in English only. Thus, translation should be finished before the apostille process. 

Indian birth certificate apostille in the Netherlands can be done with the help of an authorized apostille service provider in India. By sending your original documents to our Delhi office or by sending digital copy online you can get your Indian birth certificate apostille while staying in the Netherlands itself. Secure apostille services is an independent, authorized, safe and trustworthy apostille services provider with services in the Netherlands. Contact us today for a fast and secure Indian birth certificate apostille from the Netherlands.

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Frequently asked questions

Yes. If your child has an Indian birth certificate and you want to enroll him in a Dutch school an apostille on birth certificate is mandatory. 

Yes. If your Indian birth certificate is in digital format, we will take the print out of it and process for apostille. However, if it is a hard copy, it is always better to get an apostrophe for the original one. 

No. usually Netherlands accepts English documents. Since, Indian apostille is in English, there is no requirement for further translation. However, if the Dutch authorities to whom you submit the document specify getting a translation , you need to get a Dutch translation. 

No. First of all MEA India will not provide apostille for documents in Hindi. You need to translate it into English first. Then only, you can get an apostille.