Apostille Procedure In 3 Simple Steps

In French: apostille means certify, authenticate or complete.

Aims to simplify legalizing the documents issued in any country by a registered or recognised institute. Once a document is apostilled it is recognized or considered legal in countries listed in in Hague nations.

Hague countries including India, countries which are part of Hague convention does not  require to legalize the document. Simple apostille is enough to validate documents.

  • Collect all the documents you want apostille. Note that only documents issued from registered universities or institutions are apostilled. Private unregistered and personal documents such as transcript are not apostilled.
  • In order to apostille the education documents, first they need to be attested by the educational body such as State Education Department is required or regional commissioner office.
  • Submit the original document at regional commissioner office carry originals and one photocopy.
  • Always carry your passport and photo copy of the passport front and back for identity, while submitting the documents.
  • Constantly check online for status of your application in education board website.
  • Collect personally or can send someone on behalf of you but you need to sign a bond paper stating that the other person is authorised to collect document on behalf of you.
  • Once you have attested your documents you can apostille the documents in ministry of external affairs or in any of the private apostille firms.

Note – only documents issued from state registered authority will be attested and apostilled personal documents such as transcripts will be attested or apostilled.

Why do I need an apostille?

Documents issued in one country should be authenticated or legalized to be used in another country. 

The other country will recognize those documents and will have the  same legal value in the other country as the parent country in which documents are produced.

Before the Hague Convention the authentication procedure was very difficult as there were many people involved in making a single document legal. The Hague Legalization Convention simplifies the procedures for documents if both countries are part of the convention.

Is India listed in Hague convention?

Yes its is, to know which countries are part of hague convention refer below link

My country is not listed in Hague convention what should I do?

If your country is not listed in Hague convention Your documents require Consular/Embassy legalization.  This process involves 2 extra steps at the Department of State and the Embassy or Consulate.